5 Features That Make a Great Project Management Tool

Every business has countless moving parts.

It is the effective collaboration between its people that makes a business efficient and profitable.

A manager can do only so much. What you need to sustain your business operational efficiency is a good project management tool.

So, what makes a great project management tool?

As a manager or team leader, you’ll want to get things done. And sometimes, you might even want to delegate some tasks to other members of your team.

In order to save time, you should look into using a software solution that helps you plan, track, and measure productivity.

Here are five key features that make a great project management tool.

5 Vital Features of a Great Project Management Tool

1. Tasks Visibility

The first thing you’ll want in a project management tool is visibility. You’ll be able to see exactly where each task stands at any given moment.

This will help you stay on top of deadlines and ensure on-time task completion to keep your project on track.

The best project management tools bring visibility by giving a flexible dashboard. They show you the progress and the status of all the tasks in each project on the dashboard.

Project Management Tools like NativeTasks, Jira, and Trello give its user the flexibility to choose a list or a Kanban-style dashboard.

An important feature to look for in a great Project Management Tool.

2. Task Scheduling & Prioritizing

Task scheduling is another vital feature of an effective Project Management Tool.

It lets you set up recurring tasks and assign them to different users. This way, you can easily manage multiple projects simultaneously.

You can also schedule tasks based on their priority level.

In a business, every task is time-dependent, yet some are high-priority tasks. If you are swarmed by many tasks, such high-priority tasks may slip through your hands.

You can stay on top of your high-priority tasks by assigning priority to your tasks.

Look for Task Scheduling and Prioritizing feature in your Project Management Tool.

3. Team Collaboration

Collaborating with others is one of the most crucial aspects of running a successful business.

Your business can achieve great things when everyone involved is on the same page. It promotes involvement, sparks great ideas, and more importantly cuts down pointless tasks.

If you don’t have a collaborative tool, it’s hard to effectively collaborate with your team.

But if you use a collaborative tool, you can share files, documents, and information among your team members.

Some of the best Project Management Tools offer real-time collaboration. For example, you can invite new members to new tasks via automated instant email updates.

4. Task Customization

Customization is another essential feature of a great Project Management Tool because it allows you to tailor it to fit your needs.

Whether you’re looking for a simple dashboard or a complex web application, you can customize your tool according to your preferences.

Some of the best Project Management tools allow you to create custom dashboards, add widgets, and change colors.

However, the most important feature among these is the ability to create customized task details.

It is a key factor since each task has its own requirements and specifications.

Project management tools like Native Tasks allow you to create task-type-specific customized forms.

5. Reporting & Visualization

Reporting and visualization are two other features that completes a great Project Management Tool.

They help you analyze data and get insights into how well your team has performed so far.

For example, you can view reports about your team members’ performance, project progress, and even the overall health of your company.

Visualization helps you see what’s happening at a glance. You can quickly identify trends and patterns in your data.

Moreover, if your team is working remotely, visualization can help you find valuable insights into productivity and how to improve it.

Final Word

A Project Management Tool is not just a fancy name for a spreadsheet.

It’s a powerful tool that will help you streamline your workflow and make sure everything goes smoothly.

Though there are Project Management SaaS tools that offer these great features, they may incur high costs for your business.

Looking for a Project Management SaaS Lifetime Deal can help you save thousands of dollars and still increase your productivity.